In a similar way to letterhead printing, every business needs to have invoices printed. Invoices, whilst important in reinforcing branding,
aren’t viewed as needing to be on the highest quality paper or use special effects such as foil blocking.
So when you are ordering invoices, we usually only need to know:
are they single or double sided
will you provide print ready artwork, or should we quote for the design as well
We will usually specify 80 gsm laser guaranteed paper for invoices unless you tell us otherwise, but there are key things you need to remember when using invoices, and this applies to both the printed version and any digital versions you may use.
Invoice Printing Legal Guidelines
All invoices must:
Clearly display the word ‘invoice’
Have a unique identification number
Company name, address & telephone number
Company name and address of the customer you’re invoicing
A clear description of the goods or services being invoiced
The date the goods or services were provided
The date of the invoice
The amount(s) being charged
VAT amount if applicable
The total amount owed
You can find out more information on the UK Government website
Guidance for Sole Traders
Sole traders can trade under their own name or choose a different business name. When choosing a business name that is not your own name, you must include your own name and the business address on all letterheads and order forms.
Guidance for Partnerships
Your invoices must include the names of all partners and the main business address. If there are many partners then you can say where a list of partners may be found.
Your Invoices (printed and PDF versions) must include:
Your full registered company name
There is no need to include the names of the directors on the letterhead for a limited company, but if you choose to name directors all directors must be named